Guidelines for presenters

GUIDELINES FOR CHAIRPERSON OF THE TECHNICAL SESSION

  1. Each concurrent session will be 60-90 minutes long, consists of 2-4 presentations.
  2. Introduce each presenter BRIEFLY, for example, title of the paper, presenter’s name and affiliation. All paper presenters’ information will be given to you by Dr. Jakramate Bootkrajang.
  3. Each full paper presenter is allocated 25 minutes for oral presentation, and 5 minutes for Q & A. Each Short paper presenter is allocated 15 minutes for oral presentation, and 5 minutes for Q & A.  In case of a no-show, you may want to give more time to other presenters or to more Q & A.
  4. Remind the presenter twice - when the time is 5 minutes left, and when it is one minute left. (Please be strict to the time as we have a tight schedule. Ask the presenter to stop immediately when the time is up.)
  5. Encourage the audiences to participate in Q & A as the time availability.
  6. Thank the speakers.

If you have any questions, please contact Dr. Jakramate Bootkrajang at email address: jakramate.b@cmu.ac.th

GUIDELINES FOR ORAL PRESENTERS

Congratulations on the acceptance of your paper in the ICADL2014 conference.

If you are not planning to be the primary presenter, please relay the following information to your coauthors as needed.

IF YOU HAVE QUESTIONS ABOUT YOUR PRESENTATION:

Contact Mr. Patpong Sirikul at email address: patpong.s@cmu.ac.th

Please send your presentation (a PowerPoint or PDF file) via email to patpong.s@cmu.ac.th by October 20, 2014.

SESSION TIME LIMITATIONS:

Each full paper presenter will have 30 minutes, and short paper presenter will have 20 minutes for presentation. Please time your talk for 25 minutes (full paper) or 15 minutes (short paper) to allow for introduction and questions.
You should arrive in the session room 15 minutes before the start of your session and introduce yourself to the session chair.

AUDIO-VISUAL EQUIPMENT:

Each presentation room will have the following equipment available:

  • A computer equipped with Windows 7, Microsoft PowerPoint 2010, PDF Acrobat Reader, Microsoft Office 2010, and USB ports. Be sure to test your presentation on a similar computer to assure that it is compatible.
  • Projector and screen
  • Microphone

All presentations must use computer projection (PowerPoint or PDF).  There will be no slide projectors or overhead projectors provided.

The presentations will be loaded onto the computer in the designated session room. To avoid delays, presenters should be in the presentation room 15 minutes before the start of the session.

A Generic Conference Talk Outline

Source: Mark D. Hill, Computer Sciences Department, University of Wisconsin-Madison, April 1992; Revised January 1997.

This conference talk outline is a starting point, not a rigid template. Most good speakers average two minutes per slide (not counting title and outline slides), and thus use about a dozen slides for a twenty-minute presentation.

Title/author/affiliation (1 slide)

Forecast (1 slide)
Give gist of problem attacked and insight found (What is the one idea you want people to leave with? This is the "abstract" of an oral presentation.)

Outline (1 slide)
Give talk structure. Some speakers prefer to put this at the bottom of their title slide. (Audiences like predictability.)

Motivation and Problem Statement (1-2 slides)
(Why should anyone care? Most researchers overestimate how much the audience knows about the problem they are attacking.)

Related Work (0-1 slides)
Cover superficially or omit; refer people to your paper.

Methods (1 slide)
Cover quickly in short talks; refer people to your paper.

Results (4-6 slides)
Present key results and key insights. This is main body of the talk. Its internal structure varies greatly as a function of the researcher's contribution. (Do not superficially cover all results; cover key results well. Do not just present numbers; interpret them to give insights. Do not put up large tables of numbers.)

Summary (1 slide)

Future Work (0-1 slides)
Optionally give problems this research opens up.

Backup Slides (0-3 slides)
Optionally have a few slides ready (not counted in your talk total) to answer expected questions. (Likely question areas: ideas glossed over, shortcomings of methods or results, and future work).

GUIDELINES FOR POSTER PRESENTERS

GENERAL INFORMATION

  • The poster board will be 190 cm tall by 90 cm wide, mounted on stands.
  • Thumbtacks will be available onsite for mounting the displays.
  • No audiovisual equipment is permitted for poster presentations.
  • The Poster session consists of 9 poster boards numbered 1 through 9. The poster boards will be numbered for you.
  • The author must remain by his/her poster board for the duration of the one and a half hour session.
  • Posters may be set up 3 hours before the start of the session.
  • Keep your poster presentation to ~15 minutes per visitor.
  • Presentations should not be taken down within 30 minutes after the session end.
  • If handouts are to be distributed, bring approximately 50 copies.
  • Bring business cards with you in case the viewer is interested in more information.

IF YOU HAVE QUESTIONS ABOUT POSTER PRESENTATION:

Contact Dr. Chumpol Bunkhumpornpat at email address: chumpol@chiangmai.ac.th

POSTER PRESENTATION TIPS

  • We suggest that you place a reproduction of the abstract in the upper left side of the poster, and use the headings "Introduction", "Methods", "Results" and "Conclusions" to identify your poster layout. Include an acknowledgment section, containing anyone who helped you conduct this project.
  • Lay your poster sections in a logical order so that other scientists can follow your presentation. A good method is setting up your poster in a column format so that individuals interested can read your poster, 1st vertical, then top to bottom, and then left to right.
  • Use a type size that can be read easily from a considerable distance (4 feet or more). Try using a type between 14 – 20 pt. The title should be larger than the rest of the text. Select a legible font such as Times Roman, Times New Roman, or Arial.
  • Posters should stimulate discussion, not give a long presentation. Therefore, keep text to a minimum, emphasize graphics, and make sure every item in your poster is necessary.
  • Space your information proportionally: divide your poster either horizontally or vertically into three or four sections, and place your materials within those spaces. Like a layout of a magazine.
  • Try not to stand directly in front of your poster, allow the audiences to view the entire poster. Stand to the side.

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ICADL 2014 16th International Conference on Asia-Pacific Digital Libraries

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